1. Barnardo’s (the promoter/we/us/Barnardo’s) is licensed and regulated in Great Britain by the Gambling Commission under account number 4642. This lottery (Winners Club) is a ‘society lottery’ and is subject to the laws of England, Wales and Scotland and run under the rules laid down by the Gambling Act 2005.
2. Winners Club lottery draws are run on behalf of Barnardo’s by StarVale Management & Technologies Limited, Galgate Mill, The Tannery, Chapel Lane, Galgate, Lancaster, LA2 0PR, an External Lottery Manager who conducts multiple society lotteries on behalf of societies such as Barnardo’s. StarVale Management & Technologies Limited is licensed and regulated in Great Britain by the Gambling Commission under account number 3273.
3. Winners Club lottery draws may be entered by employees of organisations that have registered with us as a participating employer.
4. All proceeds from the lottery, less the amounts paid in prizes, go to Barnardo’s Children’s Charity (Registered office address: Tanners Lane, Barkingside, Ilford, Essex IG6 1QG). Registered Charity No: 216250 / SC037605. The responsible persons for the lottery are Fiona Meyers and Rebecca Broadbent: [email protected], Barnardo's, Tanners Lane, Barkingside, Ilford, Essex IG6 1QG
5. In these terms ‘you’ or ‘player’ means an employee of a participating employer that wishes to purchase or has purchased one or more entries into the Winners Club lottery. A ‘participating employer’ or ‘employer’ is an organisation whose employees are entitled to enter the Winners Club lottery.
Entry conditions and verification
6. It is an offence for anyone under the age of 16 to enter a society lottery. Barnardo’s has determined that the minimum age requirement for entry into our lotteries is 18 and that as a further condition of entry we require you to confirm that:
- a) you are 18 years of age or over; and
- b) you will not buy or purport to buy an entry to the lottery on behalf of anybody under the age of 18
7. You will provide us with accurate entry information, including your name and contact details and you accept that it is your responsibility to keep us informed of any changes to this information as soon as reasonably possible.
8. We reserve the right to carry out any checks we deem necessary to confirm eligibility to any lottery draw and you will not be entitled to receive any prize if you are unable to evidence, to our satisfaction, that you meet the conditions under paragraph 6 above.
9. Any person found to have breached the conditions under paragraph 4 above be excluded from future entries, any entry monies paid over by them will be returned to them and, if applicable, any prizes won by them will be withheld.
10. Designated Barnardo’s employees with direct responsibilities in managing the Winners Club may not enter.
Joining the Winners Club
11. The cost of each entry is £1 per week. Players can purchase a maximum of six entries per week. To be included in a draw,
- (i) you must have purchased at least one entry to that draw;
- (ii) your employer must have provided to us all details requested of them by us, including your allocated payroll ID number; and
- (iii) payment must have been successfully received by us from your employer for all entries purchased for the relevant draw.
12. We are not responsible for any delay in receiving relevant information or payment of the cost of your draw entries from your employer. Please note that any such delays may delay your entry into the draw.
13. Terms and conditions will be available at point of joining the Winners Club and can be viewed here: www.barnardos.org.uk/winners-club-rules Relevant draw information including odds of winning, prize value and draw frequency can be found here.
Payroll deductions
14. The cost of each entry is deducted by your employer from your payroll.
15. The deductions are the responsibility of your employer and must have reached us before the draw is made in order to allow your entry into that draw.
16. The amount to be deducted from your payroll will be dependent upon frequency of pay, for example:. If you purchase the minimum of one entry, the following deductions will be made:
- a. £1 if you are paid weekly
- b. £4.34 if you are paid calendar monthly
- c. £4 if you are paid lunar monthly (every four weeks)
If you purchase the maximum of six entries per week, the following deductions will be made:
- a. £6 if you are paid weekly
- b. £26.04 if you are paid calendar monthly
- c. £24 if you are paid lunar monthly
Lottery prize fund and customer funds
17. Once received from your employer, we will hold all customer funds, as defined by the Gambling Commission, in a segregated bank account of trust status to protect the customer funds against the insolvency of the promoter. This is considered a ‘medium’ level of protection by the Gambling Commission.
Customer funds are player funds for lottery tickets that the promoter holds on behalf of the players until the lottery draw, including prize funds that have been allocated but not yet paid to the winner.
The draw
18. A draw period is the time a draw is open and players can enter. The standard draw period is 13 weeks and all entries purchased during the draw period and for which we have received funds from your employer will be included in that draw. The draw period will run for the relevant calendar quarter from April – June, July-September, October – December and January -March.
19. A society lottery must apply a minimum of 20% of the gross proceeds of each lottery directly to the purpose of the society). Accordingly, we reserve the right to extend the draw period to 26 or 52 weeks to ensure compliance with Gambling Commission Licence Conditions and Code of Practice Rule 11.1. Draw periods for 26 week draws are April to September and October to March; for a 52 week it is April to March. Additionally, in the event that the number of players in a draw is less than 10, we reserve the right to close an employer’s scheme following the next scheduled draw.
20. Once a draw period is closed, the total overall amount deducted from your pay during the draw period will determine the number of entries attributed to you. We will treat any sums over and above the costs of the entries for that period as a donation to Barnardo’s. Draws will be made within 16 weeks from the closing of the draw period subject always to receipt of correct entry information and payments from the employer. Any delays in making the draw that will extend the timeframe for the draw will be communicated to the employer and the employer will be asked by us to notify you of the proposed revised draw date. Specific draw dates, once set, will also be made available to you by you contacting your employer.
21. Each draw is completed by StarVale Management & Technologies Limited on behalf of the promoter using your employer’s payroll schedule of payments, player names and employee numbers. An electronic random number chooser, which has been audited by a Gambling Commission approved auditor, will then select winners from the list of active entries.
22. A separate draw will be conducted of the employees of each employer registered with us. It will be managed and facilitated by us in accordance with these terms and conditions.
Prize fund and prize payments
23. At the end of each draw period we will allocate 80 per cent of the total draw entry funds transferred to us by your employer as a donation Barnardo’s Children’s Charity with the remaining 20 per cent forming the prize fund for that draw.
24. There is one winner unless your employer has requested otherwise.
25. Please note that this is not a ‘fixed odds’ lottery. Information on the odds of winning based on previous draws is available here https://www.barnardos.org.uk/get-involved/donate/lotteries-raffles
26. We will contact your employer in sufficient time to allow the notification of the winners of the draw within 7 days of that draw, by your employer.
27. There are no alternatives to the cash prizes and no interest is payable.
28. We will send a cheque for the prize monies, payable to the winner, to your employer within 21 days of the draw date, for onward transmission to the winner (by such means as chosen by the employer). In the event of an anticipated delay in making payment, winners will be notified by your employer as soon as reasonably possible (by such means as chosen by the employer).
29. We reserve the right to cancel prize cheques that are not cashed six months after the date of issue and to treat the winning prize as a donation to Barnardo’s Children’s Charity.
30. To the extent permissible by law, we accept no liability for loss, theft or delay and accept no liability for any late payments.
Responsible gambling
31. The lottery is intended to be a fun way to support Barnardo’s work. If you feel you have a problem with gambling visit our self-exclusion and responsible gambling page or the BeGambleaware website, or call the National Helpline on 0808 8020 133 – lines are open 8.00am until midnight – where you can get help and advice.
Self-exclusion
32. You can self-exclude from ALL of our lotteries for a minimum period of six months and up to a period of five years if it is needed. Any self-exclusion period may, on request, be extended for one or more further periods of at least six months.
33. This can be done by filling in the self-exclusion form on our self-exclusion and responsible gambling page or making the request in writing to the Supporter Care team at the our registered office address (see paragraph 2). You should read the guidance notes on the consequences of self-exclusion and agree to them before the period commences.
Cancellation
34. To stop payment deductions for the lottery please instruct your employers’ payroll team directly.
35. Where payroll deductions are cancelled part way through a draw period, any payroll deductions already made will be treated as partial payment and entries will be pro rata’d accordingly.
Data protection
36. We will comply with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018 to protect your personal data for the purposes of administering your participation in the lottery and communicating with you about the lottery. We will not share your data with third parties for marketing purposes. We may occasionally wish to send you information to keep you up to date with the work that your contributions help fund and other ways in which you can support us. We will only contact you by Email, SMS or telephone, if you have indicated to us in your joining form that we may do so for these purposes. For more information about how we use personal data see : Privacy notice | Barnardo's Complaints
37. All complaints and disputes relating to the lottery will be dealt with by us in accordance with our lottery-specific complaints and disputes policy and procedure. A copy of this is available on the Lotteries and raffles: how to make a complaint page or by emailing [email protected].
38. In the event a ‘dispute’ (as defined within the policy) cannot be resolved by these means then it may be referred to Alternative Dispute Resolution (ADR). As a member of the Lotteries Council, the promoter’s ADR entity will be The Independent Betting Adjudication Service (IBAS). IBAS is a free to use service and its contact details are:
Independent Betting Adjudication Service, PO Box 62639, London, EC3P 3AS
Telephone: 020 7347 5883
Email: [email protected]
Promoter rights
39. We reserve the right to change or update the lottery rules and/or lottery prize fund at our discretion. The employer will be notified of material changes to the rules before those changes take effect. Full terms and conditions are available at www.barnardos.org.uk/winners-club-rules.
40. We reserve the right, without issuing notice or reasons, to cancel or refuse entry of any player into the lottery or cancel or suspend future draws for any given employer. This decision shall be final and binding.
Acceptance of terms
41. By entering into The Winners Club lottery each player is agreeing to abide by the above terms and conditions